ICTD International Centre for Training and Development

Understanding and Implementing Contractual Obligations (Contract Administration)

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Negotiations Operations

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Course format

Online Offline Blended

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Description

The overall aim of this course is to provide participants with the knowledge, concepts, skills and tools necessary to manage and administer contracts post award. Participants in this interactive course will learn all the processes and activities required to implement contractual obligations. The course will also cover contract administration best practices.

Course Objectives

By the end of the program, participants will be able to:

Identify the major activities and steps of contract administration.
Identify administration tools and the roles of the contract administrator.
Recognize the main contractual provisions and appreciate their effects on the implementation and management of future contracts.
Understand the importance of knowing contractual terms and conditions.
Demonstrate the importance of partnership and negotiation in contract administration.
Explain the different types of claims, damages and liabilities.
Identify Alternative Dispute Resolution (ADR) and ways to resolve claims.

Course Outline

Contractor Evaluation

On-Going Assessments
Evaluating Contractor’s Performance
Managing Contracts in Progress
Performance Reporting
Status and Progress Reporting
Performance Indicator

Contract Administration Tools

Key Principles
Knowing Your Contract
Contract Provisions Affecting Implementation
Tools and Techniques for Contract Administration
Information Needed for Administering a Contract
Records and Documentations
Roles and Responsibilities of Contract Administrators
Competencies for Contract Professionals
Developing Schedule and Cost Plans
Developing Milestones Charts

Principles of Contracts

Objectives and Definitions
Contract Framework
Elements of a Contract
Difficulties Encountered in Contract Administration
Contract Administration Major Steps
Competencies of Contract Administrators

Claims and Disputes

Breach of Contract
Types of Damages
Remedies
Force Majeure
Changes and Variation Orders
Claims and Extensions
Contract Closeout Lessons Learned: How, Who, Where and When
Disputes
Alternative Dispute Resolution:
Negotiation
Mediation
Conciliation
Arbitration
Contract Termination
Termination for Default
Termination for Convenience

Partnership with Contractor

Strategic Alliance
Objectives of Partnership
Elements of Partnership
Advantages and Disadvantages

Negotiation

Planning Negotiation
Trading Concession
Communication
Negotiation Preparation
Negotiation Guidelines

Course Methodology

A variety of methodologies will be used during the course that includes:

(30%) Based on Case Studies
(30%) Techniques
(30%) Role Play
(10%) Concepts
Pre-test and Post-test
Variety of Learning Methods
Lectures
Case Studies and Self Questionaires
Group Work
Discussion
Presentation

Who should attend

All those involved in any aspect of implementing, managing or administering contracts; also those involved in any step of contract preparation and award in order for them to realize the importance of a well prepared contract.