Reviewing Your Procurement Structure

It is time for Procurement to move from the low value, transaction, and administrative focus to being the high value strategically focused organization that adds competitive advantage to the organization. Bringing competitive advantage means applying the best practices implemented by world-class procurement operations.

Course Objectives

At the end of the course participants will be able to:

• Develop a procurement strategy in line with the corporate vision
• Better understand internal customers needs
• Identify and streamline the various processes and set up systems to support them
• Set up a procurement organization structure to achieve your objectives
• Select the right mix of profiles for a competitive team and develop their competencies
• Increase the level of acceptance of procurement actions

Course Outline

Procurement Structure and Relationship

• Definition and overview of procurement
• The procurement process
• External relationship
• Internal relationship
• Procurement planning

Purchasing Operations and Activities

• Procurement systems and procedures
• Purchase planning
• Specifications
• Supplier selection
• The law of contract
• Setting up the contractual arrangements

Progress monitoring and control

• Expediting
• Receipt and inspection
• Vendor rating
• Supplier performance monitoring
• Supplier development
• Payment

Procurement processes and systems

• Operational purchasing processes and tools
• P2P process
• Purchasing logistics
• Supplier quality assurance
• Tactical procurement processes and tools
• Sourcing and tendering
• Contract management
• Supplier performance management
• Strategic procurement processes and tools
• Category management
• Supplier relationship management
• Purchase intelligence


Organizational models for the procurement organization

• Corner stones of a professional procurement organization
• Possible organization models
• Determining factors in the organization of procurement
• Strategic involvement, synergy, maturity
• Differentiated assessment:
• Central – centre led – federal – coordinated – de-centralised
• Cross functional organization


Change management and competence development

• The link between procurement and HR
• Organizational development
• Job profiles – roles and responsibilities
• Competence development
• Leadership and corporate culture

Course Methodology

A variety of methodologies will be used during the course that includes:

• (30%) Based on Case Studies
• (30%) Techniques
• (30%) Role Play
• (10%) Concepts
• Pre-test and Post-test
• Variety of Learning Methods
• Lectures
• Case Studies and Self Questionaires
• Group Work
• Discussion
• Presentation