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ICTD International Centre for Training and Development

Managing Multiple Projects

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Description

Organizations that are project driven are faced with the challenge of effective management of inter-dependent, varied priority, varied value, multi-players, shared-resources, short and long term, multiple-accountability, shared-authority, variable risk level and dynamic projects. Therefore, it is not enough to deliver single projects successfully. Leaders are focusing on the effectiveness of whole organizations, and the delivery of a web of changing and interacting projects to achieve the aims of their organizations. This call for a systematic approach for successful delivery of those projects: Management of Multiple Projects.

Course Objectives

Upon successful completion of this course, the delegates will be able to:

  • Explain Multiple Project Management specifics and how it differs from the Traditional Project Management.
  • Identify the benefits their organization will gain from implementing Multiple Project Management techniques.
  • Obtain a systematic approach for implementing Multiple Project Management techniques at their organization.

In addition, there will be a case study on implementing Enterprise Project Management at an organization.

Course Outline

Day 1

Project Management Key Concepts

  • Projects and Operations
  • Current Trends
  • What Projects Exist Within an Organization
  • Why Projects Fail?
  • PM Key Concepts

Project Life Cycle and PM Phases

  • Project Phases
  • Project Life Cycle
  • Project Management Processes

Initiating Projects

  • Purpose of initiating Projects
  • The Project Charter
  • Project Kick off Meeting

Day 2

Planning Projects

  • Propose of Planning Projects
  • The Work Breakdown Structure
  • Develop the Project Plan

Planning Project, Continued

  • Develop the Resource Plan
  • Cost Estimating and Cost Budgeting
  • Establishing the Project Team
  • Communication Plan
  • Procurement Plan
  • Risk Management Plan
  • The Project Management Plan

Implementing Projects

  • Executing Projects
  • Purpose of Executing Projects
  • Scope Verification
  • Distributing Project Information
  • Project Team
  • Quality Assurance
  • Contract Administration
  • Purpose of Controlling Projects
  • Updating the Project Schedule
  • Performance Measurement Using Earned Value
  • Change Control

Day 3

Closing Projects

  • Purpose of Closing Projects
  • Identify Inputs and Outputs, Tools and Technique

Organizational Impacts of Project Management

  • HR Requirements
  • Functional, Matrix and Project Organization

Role of Project Manager

  • Project Manager Roles
  • Project Manager Responsibilities
  • Project Manager Skills

### Day 4

Multi-PM and Single Project PM

  • Difference between MPM and SPM
  • Criteria for selecting Projects in MPM Grouping
  • Benefits of MPM
  • Portfolio Management
  • Resource Management
  • Collaboration
  • Organization Wide Planning
  • Process Management

The Project Management Office

  • PMO Functions
  • PMO Positions
  • Keys to Successful PMO Deployment

Enterprise Project Management Solutions

  • EPMS Functions
  • Objectives of EPMS
  • Can EPMS Save On Project Spending?
  • Selecting an EPMS solution

Project Management Education

  • Areas of Project Management training
  • Who needs Project Management Training?
  • How to setup Project Management Training Program?

Day 5

Project Management Maturity

  • Level 1: Ad Hoc
  • Level 2: Consistent
  • Level 3: Integrated
  • Level 4: Comprehensive
  • Level 5: Optimizing

Project Management Fundamentals and Practice

  • Implementing Multi- Project Management Information System
  • Creating MPM Database
  • Creating Project Templates
  • Create a New Project
  • Single Project Reporting
  • Multi- Project Reporting
  • Updating the Project Plan

Course Methodology

A variety of methodologies will be used during the course that includes:

  • (30%) Based on Case Studies
  • (30%) Techniques
  • (30%) Role Play
  • (10%) Concepts
  • Pre-test and Post-test
  • Variety of Learning Methods
  • Lectures
  • Case Studies and Self Questionaires
  • Group Work
  • Discussion
  • Presentation

Who should attend

This course is targeted for Chief Executive Officers, Finance Managers, Human Resources Managers, Project Managers, Engineers and Planners, Information Technology Managers.

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