Federal Real Property Leasing Refresher

Management Concepts

How long?

  • 5 days
  • in person, online

Management Concepts


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Who should attend

This course is designed as a refresher course for leasing specialists, space managers, and contracting personnel interested in re-energizing their skills and abilities.

About the course

Federal leasing skills are specialized—but may not be used every day. Your skills may diminish over time and lead to less effective execution of the process; this is common with members of the Federal leasing community. With an opportunity to review current leasing forms and procedures, you will be able to effectively and efficiently participate in the process once again. You will review lease models and look at the acquisition process from beginning to end, and leave with renewed confidence in your knowledge of the Federal leasing process.

Course Topics

Introduction to Leasing

  • The Process: An Overview
  • Leasing Authority
  • The Regulatory Environment of Federal Leasing
  • Roles and Responsibilities
  • GSA Lease Reform
  • Summary

Requirements Development

  • Overview
  • Strategic Requirements Development
  • Operational Requirements Development
  • Establishing the Delineated Area
  • Contacting Local Officials
  • Confirming Agency Requirements
  • Tenant Improvement Pricing
  • Summary

Acquisition Planning

  • Automated Advanced Acquisition Program
  • Acquisition Plan Development
  • Seismic Safety
  • Sustainability and Environmental Considerations
  • Security Considerations
  • Randolph-Sheppard Act - Notification to State Licensing Agency
  • Socioeconomic Considerations in Leasing
  • Summary

Market Survey Process

  • Sources of Market Information
  • Advertising for Available Space
  • Evaluating and Recording Potential Sources
  • Conducting the Physical Market Survey
  • Completion of the Market Survey Form
  • Discussions With Offerors
  • Client Agency Concurrence
  • Market Survey Report
  • Post-Survey Responses to Those Who May Not Meet the Requirements
  • Differences Between the Private Sector Tenant and the Government as a Tenant
  • Summary

Solicitation Process

  • Preparing the Solicitation
  • Issuing the RLP Package
  • Summary
  • Exercise: Parcel 49C Case Study

Negotiation Process

  • Receipt of Initial Offers
  • Determination of Competitive Range
  • Conducting Negotiations
  • Drafting the Lease Agreement
  • Implementing the Agreement
  • Summary
  • Exercise: Negotiation Problem Role Play

Fair and Reasonable Rents

  • Fair Annual Rent
  • Summary

Final Evaluation and Award

  • Final Proposal Revisions
  • Award
  • Postaward Actions
  • Summary

Tenant Improvements

  • Setting Up Post Award
  • Design Intent Drawings
  • Construction Documents
  • Negotiations
  • Notice to Proceed
  • Green Lease Submittals
  • Kickoff Meeting
  • Construction of Tenant Improvements
  • Progress Inspections
  • Change Orders
  • Acceptance Inspection
  • Summary

Simplified Lease Acquisition

  • Requirements Development
  • Acquisition Planning
  • Market Survey Process
  • Soliciting Offers
  • Receiving Proposals
  • Evaluation
  • Negotiation
  • Lease Scoring
  • Award
  • Tenant Improvements
  • Inspection
  • Acceptance
  • Early Termination
  • Renewal
  • Summary

Small Lease Acquisition

  • Requirements Development
  • Acquisition Planning
  • Market Survey Process
  • Advertising
  • Solicitation Process
  • Items for Negotiation
  • Evaluation of Offers
  • Pre-Award Actions
  • Lease Award
  • Post-Award Activities
  • Inspection and Acceptance
  • Summary

Warehouse Lease Acquisition

  • Introduction
  • Requirements Development
  • Soliciting Offers
  • Price Evaluation
  • Operating Costs
  • Fire Protection and Life Safety
  • Summary

Automated Advanced Acquisition Program

  • AAAP vs. Traditional Lease
  • Use of the AAAP
  • AAAP Process

Lease Administration and Management

  • Objectives of Administration
  • Statement of Requirement
  • General Rules of Lease Interpretation
  • Solving Administrative Problems
  • Teamwork
  • Preparation for Administration
  • Administration During Occupancy
  • Lease Management
  • Assignments and Novations
  • Recordation
  • Disputes
  • Terminations
  • Lease Amendments
  • Summary
  • Exercise: Spodek Case Study

Alterations and Repairs

  • Overview
  • Specifications for Alterations
  • Acquisition Plan
  • Independent Government Cost Estimate
  • Negotiation and Award
  • Administration of Alteration Projects
  • Monitoring Contract/Lease Requirements
  • Labor Standards
  • Final Inspection
  • Acceptance
  • Government-Furnished Property
  • Building Codes and Local Requirements
  • Documentation
  • Summary

Contracting for Continuing Space Requirements

  • Succeeding Lease
  • Superseding Lease
  • Renewal Options
  • Changes in Square Footage
  • Lease Extensions
  • Summary

Documentation, Closeout, and Settlement

  • Recordkeeping and Lease Files
  • Closeout and Settlement
  • Summary

Standards of Conduct

  • Overview
  • Summary

Federal Real Property Leasing Refresher at Management Concepts

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Coursalytics is an independent platform to find, compare, and book executive courses. Coursalytics is not endorsed by, sponsored by, or otherwise affiliated with any business school or university.

Full disclaimer.

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