ICTD International Centre for Training and Development

Writing Reports and Proposals

Available dates

Dec 22—26, 2019
5 days
Dubai, United Arab Emirates
USD 3300
USD 660 per day

Disclaimer

Coursalytics is an independent platform to find, compare, and book executive courses. Coursalytics is not endorsed by, sponsored by, or otherwise affiliated with ICTD International Centre for Training and Development.

Full disclaimer.

About the course

It is essential to understand how to write reports and proposals that get read. We write reports in a range of formats and a variety of purposes. Whether you need to report on a product analysis, inventory, feasibility studies, or something else, report writing is a skill you will use again and again.

Having a method to prepare these documents will help you be as efficient as possible with the task. This Writing Reports and Proposals course will build on a solid base of writing skills to present information in formal, informal, and proposal styles.

Course Objectives

The specific objectives of this unique experience are to help you:

  • Utilize the '7 C's of Business Writing
  • Understand how to ensure email is used professionally and effectively
  • Know the basic structure of agendas, email messages, business letters, business proposals, and business reports.
  • Know tips and techniques to use when deciding the most appropriate format to use for agendas, email messages, business letters, business proposals, and business reports.
  • Gain an overview of Request for Proposals, Projections, Executive Summaries, and Business Cases.
  • Define proofreading and understand techniques in improving proofreading skills.
  • List guidelines in printing and publishing business writing.

Course Outline

The Seven C's of Business Writing

  • Care - take pride in work
  • Clear - easy to understand
  • Correct - the right words
  • Concise - Is it too wordy
  • Creative - different styles
  • Complete - check the 5 W's
  • Courteous - be professional
  • Keep reader's needs in mind

Controlling office technology before it controls you -

Structuring Business Communication

  • Communication Basics
  • Defining your Message
  • Analyze your Audience
  • Structuring your Message

Developing a Business Writing Style

  • Roles of Written Communication
  • Good Written Communication
  • Communication Checklist
  • Develop an Effective Writing Style

Essential technical editing and writing skills

  • Use abbreviations, contractions, acronyms and symbols appropriately and consistently
  • Correctly write numbers and units using the metric system
  • Use capital letters appropriately and consistently
  • Decide whether to write a number with words or with digits
  • Employ strategies to prevent the overuse of acronyms
  • Use punctuation correctly and consistently
  • Use bulleted and numbered lists correctly and consistently

Writing for Special Circumstances

  • What is Tactful Writing?
  • Rules for Tactful Writing
  • Writing a Bad News Letter
  • Why the Need for Persuasive Writing?
  • Strategies for Persuasive Writing
  • Writing a Persuasive Letter

Writing Meeting Agendas:

  • The Basic Structure
  • Choosing a Format
  • Writing the Agenda

Writing Proposals:

  • The Basic Structure
  • Choosing a Format
  • Writing the Letter

Writing Reports:

  • The Basic Structure
  • Choosing a Format
  • Writing the Letter

Other Types of Documents

  • Requests for Proposals
  • Projections
  • Executive Summaries
  • Business Cases

WRITING TECHNICAL & BUSINESS PROPOSALS

  • The Basic Structure
  • Choosing a Format
  • Writing the Letter
  • Explain the key difference between reports and proposals
  • Identify the six essential questions that you must answer in your proposal
  • Explain the importance of establishing your credibility
  • Explain the importance of solving a problem for your readers
  • Write a covering letter that quickly establishes context
  • Construct a title that includes a recommendation and a benefit
  • Write an effective executive summary
  • Write a background section that provides the necessary context
  • Convert features and advantages to benefits
  • Employ a modular format
  • Employ plain English to enhance your clarity and reputation
  • Employ highly effective persuasion strategies
  • Engage in effective lobbying behavior

Developing Oral Communication Skill

  • Guidelines for Effective Oral Communication
  • Planning
  • Key components to Enhance Oral Communication
  • Elements of Good Oral Communication
  • Principles of Effective Speeches
  • Speech Styles or Delivery Formats
  • Active Listening and Observation

Doing Business on the Telephone

  • Telephone Etiquette
  • Answering the Telephone Courteously
  • What to Tell the Caller
  • Handling Rude or Impatient Callers
  • Screening Calls
  • Taking Messages
  • Telephone Fundamentals
  • End Conversation Gracefully
  • Checking Messages and Returning Calls

Proofreading and Finishing - Avoid the Cringe

  • A Proofreading Primer
  • How Peer Review can help
  • Printing and Publishing

Course Methodology

A variety of methodologies will be used during the course that includes:

  • (30%) Based on Case Studies
  • (30%) Techniques
  • (30%) Role Play
  • (10%) Concepts
  • Pre-test and Post-test
  • Variety of Learning Methods
  • Lectures
  • Case Studies and Self Questionaires
  • Group Work
  • Discussion
  • Presentation

Who should attend

Those who are in a secretarial or administrative position, and who wish to improve their skills, or those who are about to be appointed to such a position.

Course reviews

Downloadable files