Time Management Course
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Improve your ability to plan and prioritise work and achieve all your goals
This course will give you the insight you need to efficiently and effectively manage your time.
You'll find out which time management issues apply to you, and put together a plan designed to work for you.
- Explore Time Management Issues
- Plan and Prioritise Work
- Setting Clear Goals
- Minimize Wasted Time
- Distractions in the Workplace
- Avoid Being Deflected
- Getting Your Priorities Right
- Unexpected Time Stealers
- Tools and Techniques
- Effective Delegation
- How to Say 'No'
Time Management Course Programme
We tailor all our courses to reflect the needs of the delegates on the day. The course content may include many of the exercises listed below, and any additional material that the trainers feel is relevant.
Introduction by Impact Factory
We'll start the day with a light-hearted and energising warm up exercise designed to highlight commonalities shared by delegates.
We begin with a discussion about the time management issues delegates face. Delegates will be asked to identify the key challenges they face and the things they find difficult so that the time management day can be shaped to their needs.
Time Management - The Story So Far
A day in the life
In pairs, and with reference to participant's time logs, we'll ask delegates to outline their typical day. This is an awareness building exercise to allow delegates to gain a sense of what they do in a day and the pressure additional requests may place on their time management.
Seeing Time Differently
Einstein's Relativity or... It's all in the Way You See It
Why do you think it has to be that way? In a light-hearted exercise we'll look at the worst case scenario by creating a time management catastrophe. What would happen if you...?
In this section of the day we'll give delegates a chance to consider just how real their beliefs about their time management dilemmas are.
The Three Most Important Things to Change
Here delegates will identify the three things they'd like to change around their time management.
How do you decide to juggle priorities in a way that gets everything done? Having time to stop and think is often the biggest problem! In this part of the time management course, we'll offer our Filling the Vase and The End of the Line strategies. Two quick and easy time management techniques for prioritising tasks that take just a few minutes to do but can give a great handle on which job really should be done first.
The "V" of Well-being
So now we know what our priorities are, all we have to do is stick to them, right? Sometimes that's the hardest part of all. Here, we look at what goes on for delegates both emotionally and physically when they're overloaded and the consequence for their professional and personal life. Then we'll offer a simple and practical time management tool to help delegates stay at their most effective.
"Now, Why Do I Wanna Go and Do That?"
Here's where we take a look at the cousin of getting overloaded at work - procrastination. Sometimes we immerse ourselves in the little jobs because they're easier all the while letting the bigger, maybe even more important tasks, get the better of us.
In this exercise Time Management Course delegates develop an awareness of their diversionary tactics and personal motivators and how to use the latter to tackle tasks head on. It's a useful time management skill to develop and can mean the difference between getting things done and eternal time wasting!
What's the Plan for making sure things happen?
We'll look at a number of tools and techniques for planning tasks and scheduling events so that relationships between different tasks are recognised.
Understand how a delay in one area, affects others - the critical path.
We'll also explore the merits of planning both forwards and backwards.
With the best will in the world - and the best plan - sometimes things just seem too big and overwhelming to get started. With this time management technique - chunking down - delegates may eat that elephant after all.
How often do we get to the end of a day and find that our time has been whittled away by little things that have stolen our time?
This is where we 'out' the time bandits and then look at how to manage them more effectively.
Working in pairs, you'll spend time looking at your time bandits and 'hooks'.
So, how to you handle that tricky art of saying no? Well, in this section of the time management course we'll explore some of the techniques that will help delegates say 'no', often without ever using the word.
We'll use various time management situations delegates identify when they said 'Yes' instead of 'No' to look at what could be done differently in future. We'll also look at which time management techniques fit different people's styles.
One great frustration is delegating something that then doesn't get done.
What do you do?
Here we look at a variety of ways to delegate to others in a way that is empowering and empathic to the delegate.
We assume that having delegated something to someone, we will be clearly understood, and can turn our attention to our next task.
In reality what we say and what we mean are often different from what someone hears and what they do!
Delegates will have a go at creating their view of the Ideal Delegation Cycle.
The Next Step
Here you'll identify what you'll do differently.
You'll make a seven-day commitment based on the three important changes you identified at the beginning of the day.
You will identify what will stop you putting this into practice and what support you need going forward.
We will give out Impact Factory documents to support the course.
You'll get copies relevant hand-outs to remind you of the Coursework.
Two weeks after the course one of your trainers will call to see how you are getting on.
You will have email and telephone access to both of your trainers.
You'll also have access to a course web page containing
- Handouts used during the course
- New supportive material
- Impact Factory PDF documents
- Recommended reading
- Links to our favourite videos