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ICTD International Centre for Training and Development

Project Management: Skills for Success

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Description

Existing in an ever changing environment, people and organizations need to carry out projects. Such projects are being done for everything from purchasing a car/house to building oil refineries or major power plants. With the recognition of how complex these project endeavors might turn out to be the significance of project management to project’s success becomes inevitable.

This course provides its attendants with a comprehensive overview of the fundamental concepts and skills of project management. Course is definitely not theoretical, as attendants would be able to fully get engaged in the course delivery through interactive learning, exercises and open discussions. Also, to fulfill the professional needs of course participants, it will follow the standardized practices of the project management institute Project Management Professional (PMI)®, recognized by many as the benchmark for the project management profession.

Course Objectives

Upon successful completion of this course, the delegates will be able to:

  • Identify the requirements of an effective project management system via examining the international standards in this regard, i.e., the Project Management Body of Knowledge (PMBOK® Guide)
  • Discuss the project initiation process and how to balance between monetary and non-monetary needs
  • Reviewing the steps/tools of projects planning aimed to develop a comprehensive project scope, schedule and budget
  • Discussing the various aspects related to quality management, from planning to assurance and control
  • Understanding the risk dimension in a project and the means to assess and manage such risks
  • Examining the aspects of information flow communication and team (HR) dynamics in the project.
  • Discussing issues pertaining to procurement of project goods and services
  • Reviewing the steps/tools of project monitoring and control. Understanding the methods of controlling the project scope, schedule, and cost, particularly through the earned value concept
  • Exemplify and implement the training course knowledge on real-world projects (discussed and presented throughout the course)

Course Outline

Day 1

Course Opening

  • Introduction
  • Objectives and Course Plan

Strategies and Project Initiation

  • Projects, Needs and Opportunities
  • Strategic Planning, SWOT Analysis
  • Preparation of Project Proposal
  • Project/Stakeholder Requirments
  • Financial and Inatgible Considerations in Project Identification
  • Financial Evaluation Models; Payback Period, NPV, IRR, B/C Ratio
  • Multi-Criteria Scoring Methods, Score Sheets
  • Project Charter and Scope Statement

Day 2

Project Management: PMI Perspective

  • Fundamentals of Project Management
  • The Project Management Body of Knowledge (PMBOK® Guide)
  • Stages in Project Development, Initiation, Planning, Execution/Control, and Close-out
  • (PMBOK® Guide) Nine Knowledge Areas of Project Management

Project Scope Management

  • Project Scope, Job Packaging
  • Work Breakdown Structure (WBS), 100% Rule
  • Responsibility Assignment Matrix (RAM)

Project Time Management

  • Activity Definition
  • Sequencing and Dependencies; Mandatory, Discretionary and External
  • Gantt Charts and Network Diagrams
  • Activity Duration Estimating, Effort vs Duration
  • Critical Path Method (CPM)
  • Early and Late Times, Float/Slack
  • Program Evaluation and Review Technique (PERT)
  • Critical Chain Method (CCM)
  • Resource Loading and Leveling
  • Duration Compression
  • Schedule Updating
  • Software Demo

Day 3

Project Cost Management

  • Estimating and Budgeting, Contingencies
  • Analogous Estimates
  • Parametric Estimates
  • Detailed Bottom-Up Estimates
  • Budgeting
  • S-Curve
  • Cost Control and the Earned Value Concept
  • Performance Indices, CV, SV, CPI and SPI
  • Performance Charts
  • Expected to Completion (ETC) and Expected at Completion (EAC)
  • Variance Analysis

Project Quality Management

  • Quality Assurance and Control (QA/QC), Process and Standards
  • Work Verification and Testing
  • Quality Control Techniques; Statistical Sampling, Pareto Charts, and Control Charts

Project Human Resource Management

  • Organizational Planning and Team Structuring
  • Functional, Projecterized and Matrix Structures, Roles and Responsibilities
  • Staff Acquisition
  • Team Development, Motivation and Conflict Management
  • Virtual Teams and the Elctronic Era

Day 4

Project Communication Management

  • Communication Planning
  • Information Distribution, Communication Channels and Means
  • Performance Reporting, Conflict Resolution and Administrative Closure

Project Risk Management

  • What is Risk?
  • Risk Management Cycle: Identification, Assessement, Response and Control
  • Risk Tolerance
  • Risk Register
  • Qualitative Risk Assessment, Probability and Impact Assessment, Matrix Method
  • Quantitative Risk Assessment, Probability Distribution, Expected Monetary Value, Monte Carlo Simulation
  • Risk Planning Software
  • Response Strategies, Avoidance, Acceptance, Transfer, Mitigation
  • Risk Monitoring and Control, Risk Audits and Corrective Actions

Day 5

Project Procurement Management

  • Procurement Planning, Make-or-Buy Analysis, Contract Types
  • Solicitation Planning, Proposals, Weights and Vendor Evaluation
  • Source Selection, Screening and Negotiation
  • Contract Management and Administration, Close-Out Steps

Course Closure

  • Wrap-Up
  • Open Discussion
  • Evaluation and Certificates

Course Methodology

A variety of methodologies will be used during the course that includes:

  • (30%) Based on Case Studies
  • (30%) Techniques
  • (30%) Role Play
  • (10%) Concepts
  • Pre-test and Post-test
  • Variety of Learning Methods
  • Lectures
  • Case Studies and Self Questionaires
  • Group Work
  • Discussion
  • Presentation

Who should attend

All individuals in the project management team who need to strengthen their project management skills, or junior/senior project managers seeking consolidated package of project management knowledge, and which is critical to project success. Therefore, this course can be attended by project engineers, procurement engineers, planners and lead cost estimators, and junior/senior project managers.

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