Managing Multiple Projects

Project managers juggle many projects simultaneously in today’s fast-paced environment. Managing multiple projects and prioritizing competing demands requires effective delegation and strategies for monitoring and controlling. You will gain insight into the challenges associated with balancing numerous projects, acquire the tools and techniques that support project success, and learn how to prioritize project work. You will also learn to multitask, plan and schedule projects, analyze schedules, and more through hands-on, project-based exercises.

Learning Objectives

• Understand key concepts related to managing multiple projects
• Apply effective multitasking strategies
• Plan and schedule multiple projects
• Perform an assessment of multiple project schedules
• Prioritize and delegate project work
• Monitor, control, and report on multiple projects

Course Topics

Key Concepts

• Definition of a Project
• What Is Multiple Project Management?
• Project Management Environmental Factors
• Program and Portfolio Management
• Address the Competing Demands on Multiple Projects
• Stakeholder Management Processes
• Lesson Summary

Multitasking

• Introduction to Multitasking
• Microsoft®'s Tagline 1994–1999
• Prevalence of Multitasking
• Distractions of Office Life
• Science of Multitasking
• Reasons to Stop Multitasking
• In Defense of Multitasking
• Switchtasking & Continual Partial Attention
• Impacts of Multitasking
• Lesson Summary

Planning & Scheduling Multiple Projects

• Stream of Projects
• Initiating & Planning Multiple Projects
• Integrated Master Plan (IMP)
• Integrated Product Team (IPT)
• Work Breakdown Structures (WBSs)
• Scheduling Multiple Projects
• Multiple Project Resource Allocation
• Integrated Master Schedule (IMS)
• Risk Management on Multiple Projects
• Aligning Multiple Projects
• Registration of Projects into the Portfolio
• Working with the Program/Project Management Office (PMO)
• Lesson Summary

Assessing Multiple Project Schedules

• Schedule Assessment Best Practices
• Lesson Summary

Prioritizing & Delegating

• Project Prioritization
• Delegation
• Lesson Summary

Monitoring, Controlling, & Reporting

• Monitoring & Controlling Overview
• Variance Analysis
• Reporting EVM in a Multiple Project Environment
• Executing, Monitoring & Controlling Checks
• Issue Management on Multiple Projects
• Project Reporting
• Lesson Summary

Action Planning

• Action Plan