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ICTD International Centre for Training and Development

Electronic Archives & Records Keeping Management for Secretaries and Admin Assistant

Oct 20—24, 2019
5 days
Abu Dhabi, United Arab Emirates
USD 3300
USD 660 per day

How it works


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Full disclaimer.


This course is designed for professionals who have responsibilities for records management whether they are in the public or private sector. The course will expose delegates to recent knowledge in records management as well as consider the opportunities and challenges brought by electronic information technologies.

Participants will also learn various issues relating to the legal and organizational environment for conventional and electronic record keeping which will include: the protection of records as evidence, the need for compliance with evidence laws, the challenges of meeting audit requirements, the importance of adequate budgets and the importance of identifying relevant legislation and policies

The course will also focus on digital preservation and archival description, archival codes of ethics and key issues involved with applying standards

Course Objectives

To provide participants with the required knowledge and skill that enables them to organize and reduce office documents by using modern technology

Course Outline

Organizing the electronic office

  • Electronic office systems
  • Characteristics of the electronic system
  • System working scenario
  • Reasons for use of electronic systems
  • Electronic office systems services

Dealing with electronic office work

  • Challenges facing modern offices
  • Administrative systems for services and office work
  • Characteristics of employees in electronics offices
  • Equipment and technologies required for electronic development

Enlarging of paper work and records

  • Aspects of paper works growth
  • Reasons of paper growth and methods of reducing
  • Results of paper growth

Methods of organizing paper work and documents

  • Classification of correspondence and documents
  • Methods of classification
  • Coding of correspondence & documents
  • Coding methodology
  • Indexing documents & developing the indexing plan

Documents retention & records disposal

  • Dealing with old correspondence
  • Life-cycle of document
  • Requirements for sorting, transfer and disposal of obsolete documents
  • Procedures of sorting, transfer and disposal of obsolete documents

Archiving techniques

  • Document management systems
  • Mail and correspondence systems
  • Sharing systems in editing documents
  • Support systems

Indexing and sorting systems in electronic archives

  • Search for words

Combining document type & index for a more accurate search - looking through word index

Course Methodology

A variety of methodologies will be used during the course that includes:

  • (30%) Based on Case Studies
  • (30%) Techniques
  • (30%) Role Play
  • (10%) Concepts
  • Pre-test and Post-test
  • Variety of Learning Methods
  • Lectures
  • Case Studies and Self Questionaires
  • Group Work
  • Discussion
  • Presentation

Who should attend

This course will be of immense benefits to:

  • Record Officers,
  • PAs,
  • Executive Assistants
  • Secretaries,
  • Store Officers/Managers
  • Office Managers,
  • Team Leaders,


Detailed Description
Detailed Description

Next dates

Oct 20—24, 2019
5 days
Abu Dhabi, United Arab Emirates
USD 3300
USD 660 per day

How it works

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