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Management Concepts

Closeout of Grants for Federal Personnel

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Next dates

Apr 29—30
2 days
Washington, District of Columbia, United States
USD 849
USD 424 per day
Jun 10—11
USD 849
Jul 10—11
2 days
Washington, District of Columbia, United States
USD 849
USD 424 per day
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Federal agencies face scrutiny from Congress and the Government Accountability Office (GAO) about the number of open grant awards – especially since the passage of the GONE Act. Federal personnel responsible for overseeing grants must take additional measures when planning and executing the closeout process in a timely manner. Mastering elements like final performance reporting and property management provides you with a solid framework and actionable process for overseeing and conducting grant closeouts. This is an elective course in the Federal track of the GMCP™.

Learning Objectives

  • Analyze a Federal award agreement for closeout requirements
  • Pursue late reports
  • Issue disposition instructions for equipment or property
  • Reconcile cost sharing issues
  • Check final indirect costs
  • Determine how to monitor use of property where a Federal financial interest remains after closeout
  • Design a closeout-friendly award document

Course Topics

Preparing for and Initiating Closeout

  • Sources of Closeout Requirements
  • Exercise: Analyzing a Federal Award Document for Closeout Requirements
  • Preparing a Closeout Checklist
  • Can You Begin the Closeout Process?
  • Exercise: Application Review

Collecting Required Reports

  • Required Reports
  • Collecting Final Reports
  • Documenting Report Receipt

Analyzing & Acting on Performance Reports

  • Final Performance Report Review and Acceptance
  • Performance Information Uses and Requirements

Analyzing & Acting on Property Reports

  • Status of Personal Property at Closeout
  • Real Property
  • Intellectual Property

Analyzing & Acting on Financial Reports

  • Reviewing a Final Federal Financial Report (SF-425)
  • Settling Accounts

Final Issues

  • Confirming Compliance with Grant Terms and Conditions Other than Reporting
  • Granting Retroactive Approvals
  • Processing Award Revisions
  • Responding to Problems

After-Closeout Activities

  • Audit Resolution
  • Return of Funds to the Treasury
  • Monitoring Real Property

Improving Your Closeout Rate

  • Best Practices for Timely and Efficient Closeout
  • Changing Attitudes Toward Closeout

Who should attend

Federal staff responsible for closing out grants within their agency's procedural timeframe will benefit from this course.

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