Quicker Better Meetings Course
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Develop the ability to run shorter and more productive meetings
Suitable for anyone involved in running meetings, facilitating groups or running teams.
It will help you understand how groups work and give you the skills and techniques to manage meetings whether you are chairing the meeting or not.
More than that, we deal with the three main issues people bring to our courses:
Frustration - Time-Wasting - Getting Your Voice Heard.
- Facilitate meetings more efficiently
- A look at personal style and what works
- To understand the dynamics of managing meetings
- How to maintain control under pressure
- To identify games played during meetings
- And develop strategies to stop them
- To practice skills and techniques
- To build self-confidence
We tailor all our courses to reflect the needs of the delegates on the day. The course content may include many of the exercises listed below, and any additional material that the trainers feel is relevant.
You'll get a chance to say why you have come and what would you like out of the day.
How Groups Work
People come together in groups for all sorts of reasons and so there is no right way to be part of a group.
Every single group, no matter what its purpose, will have a personality all of its own.
They don't have to agree on everything, but groups work best when their purpose is clear and there are agreed working practices.
For groups to work each person has to be treated as valuable in their own right.
Here we will ask for participants experience and history of working in groups.
- What do you know that you do well in meetings?
- What do you bring to a group?
- What is your contribution to the Whole?
Managing Meetings - The View from over there
A quick exercise that looks at seeing things from 'the other side'
This capability can make running effective meetings much easier, when people are able to understand where other people are coming from, rather than trying to convert them to their own ideas first.
Meetings can have a life of their own and Meeting dynamics and Group dynamics are similar but not exactly alike.
Here we look at what can happen during a meeting that will impact on your communication.
In most environments, people will come in with their own agendas. These agendas are neither right nor wrong, but they will impact on how the meetings go.
Here we look at a simple structure to help you plan your meetings from preparation through follow-up.
Games People Play
Either consciously or sometimes deliberately people will play games at meetings. Once these games are identified they can be defused and dis-empowered by the simple technique of letting everyone know that they are being played.
Here we work with a technique called levelling, which is more or less guaranteed to move things on.
Working to an meeting's agenda
Even if you don't keep meetings to the exact timings, it does help to set a specific amount of time to each agenda item. When you see yourself running over time, the time keeper (another good role!) can mention it and set another amount of time for continued discussion. It is far better to spend more time on an issue, than try to get through everything just for the sake of getting through everything on the meeting's agenda.
Building on Ideas
In this set of exercises, you'll learn to effectively facilitate ideas that are put up for discussion.
In particular, you will work on the skill of passing the responsibility for action to the most appropriate person at the meeting, even if that person is resistant to taking it on.
In the final section of the Facilitation and Better Meetings Training Course we ask participants to work with a current meetings issue. We set up each issue to be replayed, we recreate the exact difficulty the participant had, and then work to get a more satisfactory outcome for each situation.
Within the constraints of a one-day workshop, there may not be time for all participants to play out their individual issues; we therefore look for the most useful issues to play out first.
An individual Plan of Action identifying your personal take-outs, what you will practise and areas for development.
You will identify what will stop you putting this into practice and what support you need going forward.
We will give out Impact Factory documents to support the course.
You'll get copies relevant hand-outs to remind you of the coursework.
Two weeks after the course one of your trainers will call to see how you are getting on.
You will have email and telephone access to both of your trainers.
You'll also have access to a course web page containing
- Handouts used during the course
- New supportive material
- Impact Factory PDF documents
- Recommended reading
- Links to our favourite videos